It’s no news that our tertiary institutions are problem-ridden. Several of the challenges can be linked to: lack or mismanagement of resources, shortage of competent staff and the absence of a proper, up-to-date method of automating core processes.
Everyday, a lot of valuable time, man power and resources are being wasted in these institutions. I know because I passed through one.
To be realistic, administration for higher institutions is a lot more complicated than many people imagine. There are various different departments functioning simultaneously to keep the establishment running smoothly under pressure of increasing student influx and activities.
One immediately obvious problem is that of managing records. A lot has been said about the poor management of records in Nigerian Universities. Just click here to see the top Google search results. This problem creates a lot of very serious drawbacks for staff and students passing through these universities.
So Here’s how university staff- and students- can say good bye to the following 3 time wasting jobs, and save the institution a lot of costs all by using a simple Records Management System:
First of all, we should be aware that a records management system is different from a portal. Most Nigerian universities have a school portal. A portal is basically an interface that students and staff can log in through the school website to access and manage information.
Below are 3 of the biggest time wasters and how they can be addressed using SRMS
Searching through piles of files and records
From admissions to course enrollments, hostel registration, transcript processing and report generation, there are numerous demands on university staff at any given time.
In 2016, there was an average of about 60,000 undergraduate applicants alone to most of the major tertiary institutions in Nigeria. Details are unclear on how many transcripts were processed by each school in the same year. However you look at it, that’s a lot of records! Imagine the chaos at the department or faculty levels. If this is often the case, then a records management system is the best bet to sort data, analyze and even provide instant reports when needed such as for transcripts and NYSC sorting lists.
Calculating tons of scores and GPAs
Why do we still employ rigorous methods for compiling and calculating student results? These methods always leave lecturers burdened towards the end of the semester and the students suffer for it.
With an effective solution, a lecturer only has to input grades after every assessment. Every other thing he/she needs to know about totals, GPAs & CGPAs will be available when due for results publishing in all the formats he could ever need. Imagine the hours saved.
Filing, tracking and managing payments
Nobody likes to queue at banks, or at the secretaries office in the department every time there is a fee to be paid. Not only will automating this process make payments more transparent, Institutions can greatly reduce efforts being spent manually filing and verifying payment receipts by lower level administrative staff. Already Federal universities are using Remita payment solutions but even this could be much more seamless.
How about seamless payment of all school-related fees online, or at any bank with real time updates available to admin staff?
What do you think? Should Nigerian Universities switch to Records Management Systems or continue with the old system? If you enjoyed this article, We’d appreciate if you Comment and Share